LastToDo

I put some names as possible coordinator of the task.

On the wiki - David ?

• Writing on the wiki how to get there.
• giving phone contact just in case for lost people.

Space Setting - Marc ?

General

• Moving any chairs around to facilitate open space
• Registration table
• GPG table
• Food table
• Agenda wall + market place
• 5-6 sessions spaces (A,B,C,D)
• relaxing space (with 6 bean bags)

Registration table - Marc ?

• • with DIY nametags, stickers, holder for extra pens.
  • finish to cut the little logos
  • general greeting of people who are attending and reassuring that they are in the right place

To print (write) and post - fred

• Signs pointing out how to get to the location nearby the facility
• set a list of places to eat nearby
• set a list of nice places to go at night
• law of two steps,
• what is an open space
• 4 rules...

Sessions spaces - Ben ?

• get easel from CSCS (ask martin)
• hang paper sheet
• give the space a letter
• give each space 2 pen

Relaxing area - Brian ?

• install the 6 bean bags
• make sure the space is confortable

wifi - Robin

• check if it works
• Handout or signs regarding how to connect to wifi

Set the agenda wall - Anne

• where, how ?
• webcam in front of the agenda ?
• market of Ideas
  • Not sure of how this is working
  • for Mailing list, announcement, news...?

Food and coffee table - Martin ?

• put the food in the fridge
• set food table
• make coffee
• boil water for tea
• buy sugar (depanneur nearby)
• have milk disposed in a fresh place
• get cheese, bagels, jam disposed on the table
• wash the fruits

GPG as a Swag - Nelson ?

• print a note saying who to write comment. (caploc at peak dot org )
• organize the sets
• set a note saying "Free wiki-like collaborative game - to be edited "
  • how to contribute to Glass plate game:
  • organize the sets
    • (each set should countain : cubes, cards, color square, explanation notice, rococo sticker, caploc @ peak dot org adress )
  • write numbers and letters (O,P,C) on the cube
  • play the game
  • get a game
  • share the game in your community
  • give feed backs to the game creator
  • improve the game

• Set distribution at Rococo : perhaps just by playing the glass plate game... those who will feel interested will get one

Facilitation - Anne & John

• translation policy ?
• sponsor presentation ?
• welcome everyone (marc ???)
• explain how an open space work
• check at the agenda setting on the wiki
• how do we say that sessions are over ? (with the small bell ?)

• Anne and John: take some time alone, before the event start to relax before starting the facilitation

Food to buy - Renoir

for food and coffee table

• sugar, more milk
• more fruit juice ?
• more vegetables ...

Bagels

• decide for saturday and sunday distribution

sunday lunch

• who is ordering that ?

sunday afternoon

• we announced beer when it is not allowed !

Acountance

• Who Paid What
• set a way to get people reimbursed